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2026 Platform Editions

Choose the right M-Files platform edition tier to support your business needs.

M-Files Foundation

M-Files Essentials

M-Files Enterprise

M-Files Core SH (Self-Hosted)

M-Files Advanced SH (Self-Hosted)

Clients

M-Files Desktop for Windows

Available

M-Files Mobile for Android and iOS

Available

M-Files Classic Web

Available

M-Files New Web

Available

Microsoft Office 365 & Teams integration

Available

Chrome extension for Gmail and Google Drive

NotAvailable

Available

Embedded UI for Salesforce

Add-on

Document operations

Save documents from any Windows application directly to M-Files’ virtual M drive

Available

Save content based on what it is and apply metadata properties for better discoverability

Available

Set permissions individually for each document and object manually or automatically via metadata

Available

Use M-Files Information Extractor to suggest metadata tags for documents based on text analytics or matches with other metadata

Available

Detect duplicate files based on the file content

Available

Assign documents to workflows automatically based on metadata

Available

Prevent inadvertent simultaneous and conflicting edits with the Check Out and Check In features

Available

Capture full history of all changes in file content and metadata with Enforced Version Control

Available

Show a file preview for common file types

Available

Annotate and redline files without modifying the original file

Available

Convert files to PDF in workflows, while importing files, while sharing files, and when adding documents from a scanner to M-Files

Available

Compare two different file versions of the same Microsoft Word document

Available

Use the Advanced Document Compare feature to compare two different file versions, two different documents, and multiple file types

NotAvailable

Available

NotAvailable

Available

Use the PDF Processor module for advanced document rendering

NotAvailable

Available

NotAvailable

Available

Track and manage printouts of official documents with the Controlled Printing module

NotAvailable

Available

NotAvailable

Available

Prevent users from taking local copies and printing sensitive documents with Print and Download Prevention

NotAvailable

Available

NotAvailable

Available

Use the Version Control Lite module to configure multiple versioning schemes, including major and minor versioning, and manage working copies separately from published versions of documents

NotAvailable

Available

NotAvailable

Available

Use the Advanced Version Control module to manage multiple published versions and translations per document simultaneously

NotAvailable

Available

NotAvailable

Available

Use the Change Request module to initiate version updates via formal change request objects

NotAvailable

Available

NotAvailable

Available

Collaboration and sharing

Passive sharing with permissions-based access rights

Available

Share documents as email attachments

Available

Share objects and documents with other M-Files users with M-Files URLs

Available

Share files to external users with Public Links

Available

Use co-authoring in Office Web to let multiple users edit Microsoft Office files simultaneously

Available

Use the M-Files for Google Workspace module to enable editing and co-authoring of native Google documents

NotAvailable

Available

Use Native Co-authoring to edit Microsoft Office documents in native desktop applications.

Available

NotAvailable

Enable optimal collaboration and productivity with Hubshare – a complete Digital Client Experience and Collaborative Workspace solution

NotAvailable

Available

NotAvailable

Automate documents from contracts and client deliverables to internal instructions, process documents and policies with M-Files Ment.

NotAvailable

Available

NotAvailable

Search and navigation

Navigate to content from relevant context with Workspaces

Available

Organize files with dynamic views and virtual folders

Available

Use full-text search from M-Files repository (file content and metadata)

Available

Use fuzzy search for searching for spelling variations of the search term

Available

Use proximity search to find two words or phrases within certain distance from one another

Available

Save searches (dynamic views) for later use

Available

Use full-text search from connected external repositories (file content and metadata)

Available

Use faceted search to provide additional search filters in the user interface

NotAvailable

Available

Maximum supported object volume for full-text search

1 million

Unlimited

IDOL Search

NotAvailable

Available

Smart Search

Add-on

Available

Add-on

Business processes

Convert standard M-Files views into interactive, customizable Gantt Charts using each object’s metadata to determine where and how it appears in the chart.

Available

Build workflows with graphical workflow designer

Available

Send assignments to other users

Available

Implement advanced automated processes without scripting or API using the Configuration Accelerators utility

Available

Content replication and archiving

Available

Use the Advanced Notifications module to log send notification messages better and for more advanced features for notification message templates

NotAvailable

Available

NotAvailable

Available

Use the Periodic Tasks module in the Advanced Workflows add-on to automatically create recurring periodic tasks, such as periodic document reviews in workflows

NotAvailable

Available

NotAvailable

Available

Automate sending of learning requirement assignments of controlled documents with the Training Management module

NotAvailable

Available

NotAvailable

Available

Enable automatic progression of parent or child workflows with the Hierarchy Manager module in the Advanced Workflows add-on

NotAvailable

Available

NotAvailable

Available

AI features

Aino Chat: Single Document

Available

NotAvailable

Aino Metadata Agent

NotAvailable

Available

NotAvailable

Aino Chat: Multi-document

NotAvailable

Available

NotAvailable

Aino Metadata Agent at Scale

NotAvailable

Available

NotAvailable

Included Aino inquiries

NotAvailable

Included Aino Semantic Index

NotAvailable

10 GB

25 GB

NotAvailable

Included Aino inquiries for Metadata Agent at Scale

NotAvailable

10,000 / subscription / month

NotAvailable

Additional Aino inquiries

Add-on

NotAvailable

Additional Aino Semantic Index

NotAvailable

Add-on

NotAvailable

M-Files Smart Metadata

NotAvailable

Available

M-Files Smart Classifier

NotAvailable

Available

M-Files Discovery

NotAvailable

Available

Native Copilot capabilities

Available

NotAvailable

Email integrations

Save emails and attachments from Outlook to M-Files with the standard add-in for Microsoft Outlook

Available

Save emails and email attachments from Microsoft Outlook to M-Files

Available

Automate filing of email correspondence from Microsoft Outlook using M-Files for Outlook Pro

Add-on

Save email messages and attachments from Gmail to M-Files with Chrome Plugin for Gmail

NotAvailable

Available

Electronic signatures

Capture content approvals via workflows in M-Files event log

Available

Digitize signature processes with M-Files for Adobe Acrobat Sign (Requires separate Adobe Acrobat Sign subscription)

NotAvailable

Available

Digitize signature processes with DocuSign integration (Requires separate DocuSign subscription)

NotAvailable

Available

Digitize signature processes with Visma Sign integration (Requires Visma Sign subscription)

NotAvailable

Available

Electronic signatures

NotAvailable

Available

NotAvailable

Available

Trusted Digital Signatures

NotAvailable

Available

Business insights

Reporting module

NotAvailable

Available

User Action Log

NotAvailable

Available

NotAvailable

Available

Log Exporter

NotAvailable

Available

NotAvailable

Available

Document imports

Import files and folders

Available

Client-side scanning

Available

Hot folder monitoring

Available

Use M-Files OCR Lite to convert scanned images to searchable PDFs and use zonal OCR to capture metadata attributes from certain areas on scanned pages

Available

Use M-Files OCR for barcode recognition to capture barcode values as metadata attributes and use hyper-compression to reduce the file size of the scanned images without compromising the image quality

Available

Use M-Files Importer to mass-import documents from file systems and data objects from Excel files to M-Files

NotAvailable

Available

Use M-Files Smart Migration to leverage AI-powered smart features to easily classify and add metadata to documents as you migrate them from external repositories into M-Files

NotAvailable

Available

External connectors

Network folder connector

Available

SharePoint Online connector

Available

Google Drive connector

NotAvailable

Available

Use M-Files Connector for Salesforce to synchronize Salesforce data objects to M-Files and tag documents to Salesforce accounts, opportunities and other objects

Available

Use M-Files Plugin for Microsoft Dynamics CRM and Dynamics 365 to synchronize data objects from Microsoft Dynamics to M-Files and tag documents accounts, opportunities and other data objects

Available

Use Connections to External Databases to synchronize data objects from external databases and map them with M-Files metadata structure

Available

Use Ground Link to establish secure network connections between different network domains or between M-Files Cloud and local on-premises resources, such as network folders

Available

Connectors for other repositories

Add-on

Developer features

M-Files API

Available

M-Files Web Service API

Available

M-Files UI Extensibility Framework

Available

Developer Portal

Available

Authentication

M-Files Authentication

Available

Windows Kerberos Authentication for on-premises vaults

NotAvailable

Available

Microsoft Entra ID Authentication

Available

Create and manage user groups and named access control lists in M-Files Admin

Available

Manage administrator roles and privileges

Available

AD FS, OKTA, or Google Authentication

NotAvailable

Available

NotAvailable

Available

Data encryption

File data encryption at rest is automatically enforced for all cloud repositories and can be enabled for all on-premises vaults

Available

Metadata encryption at rest is automatically enabled in our cloud but requires additional configuration for on-premises deployments

Available

Encryption of data in transit

Available

Infrastructure add-ons

Deployment options

M-Files Cloud

Self-Hosted: bring your own cloud or on-premises

Included self-hosted or on-premises file storage

NotAvailable

no charge for self-storage

Included on-premises server instance (1 production server, 1 test/QA server, and 1 development server)

NotAvailable

1 production server, 1 test/QA server, and

1 development server

1 production server, 1 test/QA server, and

1 development server

Additional on-premises server instances available

NotAvailable

Available

Included cloud file storage

10 GB per named user

40 GB per concurrent user

10 GB per named user

40 GB per concurrent user

10 GB per named user

40 GB per concurrent user

NotAvailable

Additional cloud file storage available

Available

NotAvailable

Included maximum cloud search index size

NotAvailable

200 MB per named user

800 MB per concurrent user

200 MB per named user

800 MB per concurrent user

NotAvailable

Additional cloud search index size available

NotAvailable

Available

NotAvailable

Support for multiple M-Files cloud vaults

Available

NotAvailable

M-Files Premium Cloud

Add-on

NotAvailable

Support for multiple on-premises vaults on each M-Files Server

NotAvailable

Available

Support for multiple on-premises servers

NotAvailable

Available

Use Multi-Server Mode to build fault-tolerant on-premises implementations

NotAvailable

Available

Support

Community support

Available

M-Files Help Center, Product Center, User Guide and M-Files Knowledge Base

Available

M-Files Academy (up to 100 users)

Available

Guaranteed uptime (99.5%) in the cloud

Available

NotAvailable

M-Files Product Support (8/5)

NotAvailable

Available

Better Product Support terms

Add-on

Response time

NotAvailable

Standard SLA

Cloud Archive Capacity

Cloud Capacity – M-Files Standard Cloud

Cloud Capacity – M-Files Premium Cloud

Vault-specific restrictions in M-Files Cloud

Maximum recommended volume per M-Files vault

100 million objects or object versions

40 million objects or object versions

1 billion objects or object versions

Maximum average metadata database consumption per object

30 KB

50 KB

Maximum average search index consumption per object

5 KB*

20 KB

Maximum number of database calls per second

500

1000