Overview
For users moving to the update 20.1.8669.3 and newer who are seeing the State Transition Dialog Comment box popping up. They can disable this per the recent Release Notes.
Solution for 20.1.8669.3
Improvement: Displaying the "Change State" dialog consistently when changing workflow state
ID: 133514
Solution: The "Change State" dialog that allows adding comments about a workflow state transition is now shown consistently in all places where workflow state can be changed. This includes the metadata card. By default, the dialog is always shown, but it can be hidden with a named value configuration.
That solution is as follows:
The new dialog in metadata card uses following registry. Place this registry key on the M-Files Client. By default, the dialog is on.
Path: HKEY_CURRENT_USER\Software\Motive\M-Files\<version number>\Client\MFShell\<vault name listed in client>
Key: ShowChangeStateUI
Value: REG_DWORD 0 or 1
§ 0 - Disables the dialog everywhere
§ 1 - Enables the dialog everywhere (default)
Restart your M-Files Client service or the entire workstation machine for the key to take effect. This is preferably done at non-peak business hours and when all documents are checked in for the user.
**Please note, that this setting will also disable the task pane change-state dialog as well.**
Solution for 20.3.8876.7 and Newer
ID: 154395
It now has four different settings:
Path: HKEY_CURRENT_USER\Software\Motive\M-Files\<version number>\Client\MFShell\<vault name listed in client>
Key: ShowChangeStateUI
Value: REG_DWORD 0, 1, 2, or 3
§ 0 - Disables the dialog everywhere
§ 1 - Enables the dialog everywhere (default)
§ 2 - Enables the traditional/legacy way: shows the dialog from the task pane but not from the metadata card
§ 3 - Enables the opposite configuration: shows the dialog from the metadata card but not from the task pane
Registry setting is done on client side. Restart your M-Files Client service or the entire workstation machine for the key to take effect. This is preferably done at non-peak business hours and when all documents are checked in for the user.
Custom Vault Data
M-Files versions with Custom Vault Data setting in M-Files Admin can distribute the setting for vault users with this setting. See the user guide chapter for more details on how to apply Custom Vault Data entries.
{
"MFShell":{
"":{
"ShowChangeStateUI":false
}
}
}
Also, latest in M-Files versions, setting can be changed here too: M-Files Admin > Vault > Configurations > Advanced Vault Settings > Configuration > Client > Desktop > Workflows > Show Comment Dialog on State Change
