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Home/Daily use/Managing content/Using metadata

Saving documents with metadata

Last updated on 3 April 2026

Daily user

In M-Files, documents are saved with metadata, not by location.

When you add or create a document to M-Files, a card form called the metadata card opens. Everything in M-Files has a metadata card.

You can use this card to fill in M-Files key information, like:
  • What the document is (for example, a contract, proposal, or presentation).
  • Who or what it relates to (for example a customer or project).
  • How it should be managed (for example, is it visible only to managers or if it is part of a workflow.

This metadata helps M-Files organize and find your document later. For more information about the metadata card, see Metadata cards.

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